Each system reads a kind of document your project team handles by hand, works out where it belongs, and files it into the software you already run once a person approves it.
Start with the one that takes your team the most time and add the others as you go. They share one engine and file into the software you already use.
Materials, plant-hire and subcontractor invoices read, matched to the job, lot and activity, checked against your purchase order or agreed rates, and proposed for approval.
Delivery and weighbridge dockets from quarries, concrete and asphalt suppliers matched to the job and lot, then reconciled against the supplier's invoice.
Daywork sheets, plant-hire dockets and timesheets allocated to the right job and activity and costed at your rates. Standby and daywork time captured as a claimable record.
Accounting, job costing, QA and scheduling kept in step. Each figure is entered once and flows to the rest.
Lab test results matched to the test request and lot, checked against the spec limit where one is defined, filed with the PDF attached and marked complete.
Survey requests raised against the right lots and sent to the surveyor with the detail they need. The results are filed against the lot.
Every system works the same way: it proposes, your team approves, and every entry is recorded. The same architecture runs in production today. A delivery-docket system files 500 to 600 dockets a month into a warehouse system at 97.8% field accuracy before review, and an inbox agent works supplier bills into Xero and job costs into ServiceM8 for a trades business.
Tell Tom which paperwork takes your project team the most time. He is a civil engineer and speaks the language of lots, dockets and claims.